Executive / HR Assistant - (Carlsbad, CA)

To support the US Country Manager with all administrative tasks to maximise the available time for the Country Manager. Reads and routes incoming mail. Composes and types routine correspondence. Answers and deals with all telephone calls/enquiries. Taking messages and directing info to relevant staff. Arrange conference calls, as and when required. Coordinates managers schedule and makes appointments. Arranges and coordinates travel schedules and reservations. You will be required and willing to travel with short notice, to accompany the USA Country Manager. Conducts project based research, compiles and prepares project reports for management. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies, and arranges for equipment maintenance.